Company Details
ELIQUO MALMBERG WATER
Gamla Byvägen 41
296 72 Yngsjö
Org. Number: 556101-6089
E-mail:
Phone: +46 44-780 18 00
This policy applies to all processing (collection, storage, transfer, etc.) of personal data that occurs within ELIQUO MALMBERG WATER and its affiliated companies (“ELIQUO MALMBERG WATER”). ELIQUO MALMBERG WATER processes personal data in accordance with applicable data protection laws to protect individual privacy.
Personal data refers to any information relating to an identified or identifiable natural person. An identifiable person is one who can be identified directly or indirectly, including by reference to a name, identification number, location data, online identifiers, or specific factors related to the physical, physiological, genetic, mental, economic, cultural, or social identity of the person.
All ELIQUO MALMBERG WATER employees must be aware of and comply with this policy. ELIQUO MALMBERG WATER continuously works to raise awareness among employees regarding the processing of personal data.
Processing of Personal Data
ELIQUO MALMBERG WATER is transparent about how and why personal data is collected and processed. Processing refers to any operation performed on personal data, such as collection, storage, and use.
ELIQUO MALMBERG WATER processes the following personal data:
- Name, personal identification number, property designation, and contact details for private customers,
- Name and contact details for current business contacts,
- Name and contact details for previous business contacts,
- Name, personal identification number, ID06 number, username, IP address, salary, any disciplinary measures, bank account number, certifications, union affiliation (where applicable), position, and contact details for employees,
- Name and contact details for employees’ relatives,
- Name, personal identification number, and contact details for hired consultants,
- Name, personal identification number, contact details, and application documents for job applicants.
ELIQUO MALMBERG WATER does not process sensitive personal data, with the exception of union affiliation when necessary for negotiations with the union or for payroll deductions for union fees. ELIQUO MALMBERG WATER processes health-related information to the extent required for its rehabilitation responsibilities or in calculating sick pay.
Collection of Personal Data
ELIQUO MALMBERG WATER primarily collects personal data directly from the individual concerned as follows:
- Through forms on ELIQUO MALMBERG WATER’s website,
- Via the “Mailchimp” newsletter service on ELIQUO MALMBERG WATER’s website,
- Via e-mail and telephone contact,
- Through social media,
- During the preparation and conclusion of agreements, and
- During recruitment and ongoing employment relationships.
When ELIQUO MALMBERG WATER collects data from someone other than the individual concerned, the individual is notified about the processing as soon as possible and no later than one month from the collection.
Purposes of Processing
ELIQUO MALMBERG WATER processes personal data only for the purposes for which the data was collected, as outlined below:
- Entering into and maintaining contractual relationships
ELIQUO MALMBERG WATER processes personal data in connection with the preparation of contracts (potential customers, suppliers, or partners), as well as for administration and fulfillment of existing contracts (current and former customers, suppliers, or partners).
Personal data of private customers is processed to fulfill ELIQUO MALMBERG WATER’s obligations under the contract with the individual concerned.
Personal data of business contacts is registered to maintain a contact list. The processing is based on ELIQUO MALMBERG WATER’s legitimate interest in maintaining business relationships and communicating with the individual as a business contact. ELIQUO MALMBERG WATER assesses that this interest outweighs the individual’s interest in protecting their personal privacy. Personal data will only be processed for the intended purpose and only as long as the individual is a business contact with ELIQUO MALMBERG WATER.
Processing of personal data is necessary for ELIQUO MALMBERG WATER to provide quotations and fulfill obligations under contracts.
Data on former customers is deleted according to ELIQUO MALMBERG WATER’s procedures.
Recruitment
ELIQUO MALMBERG WATER processes personal data collected during recruitment processes. In such cases, the individuals concerned are given the opportunity to consent to ELIQUO MALMBERG WATER storing their personal data for future recruitment purposes.
There may be instances where personal data is processed in the systems of ELIQUO MALMBERG WATER’s affiliated companies and third-party companies or organizations ELIQUO MALMBERG WATER collaborates with during the recruitment process. The personal data will be kept by ELIQUO MALMBERG WATER and its partners for as long as necessary for the recruitment process.
During recruitment processes, applicants are given the opportunity to consent to ELIQUO MALMBERG WATER storing their personal data for future recruitment needs. The applicant can withdraw such consent at any time. When an individual no longer consents to ELIQUO MALMBERG WATER processing their personal data for future recruitment purposes, the data will be deleted.
Maintaining Employment Relationships
ELIQUO MALMBERG WATER processes personal data of employees in the context of the employment relationship. Data is collected for personnel administration, occupational health care, and, where applicable, for references during tender processes and for eligibility checks during such processes.
ELIQUO MALMBERG WATER registers personal data that is necessary for personnel administration. This data is stored in ELIQUO MALMBERG WATER’s personnel administrative system. Processing is necessary for ELIQUO MALMBERG WATER to fulfill its contractual obligations under the employment agreement.
The following data is registered: Name, personal identification number, username, IP address, salary, any disciplinary actions, bank account number, certifications, union affiliation (only when required for union negotiations or payroll deductions), position, and contact details.
Data regarding salary payments is submitted to the Swedish Tax Agency. It may occur that personal data is processed in systems of affiliated companies of ELIQUO MALMBERG WATER as well as third-party companies and organizations ELIQUO MALMBERG WATER collaborates with.
ELIQUO MALMBERG WATER also processes personal data about employees’ relatives to contact them in case of accidents or illness. The relative’s data is stored in ELIQUO MALMBERG WATER’s personnel administration. The purpose of this processing is informed first and foremost in the employment contract.
Positioning data is registered through the monitoring of ELIQUO MALMBERG WATER’s vehicles. The tracking system is used for theft protection and to maintain an electronic logbook. It is necessary to collect data on each vehicle for these purposes. The data is stored for up to three months to meet ELIQUO MALMBERG WATER’s accounting obligations to the Swedish Tax Agency.
ELIQUO MALMBERG WATER processes the name, personal identification number, and ID06 number of employees who are present at construction sites, in accordance with general regulations regarding ID requirements and attendance reporting (ID06).
Marketing
ELIQUO MALMBERG WATER processes e-mail addresses to carry out direct marketing of the company’s products and services. Data is collected based on ELIQUO MALMBERG WATER’s legitimate interest in maintaining a contact list, sustaining business relationships, and communicating with individuals as business contacts. ELIQUO MALMBERG WATER assesses that these legitimate interests outweigh the individual’s interest in protecting their personal privacy.
Retention of Personal Data
Personal data is not stored longer than necessary to fulfill the purpose of the processing. ELIQUO MALMBERG WATER has established retention procedures for all personal data that is registered and stored.